Retail
E-Commerce
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We Provide
Power BI Embedded and Reporting Portals
Secure, white-label embedded analytics inside the application your customers and partners already use every day.
Reenbit delivers Power BI Embedded and reporting portals that put interactive dashboards inside your SaaS product or give clients a branded place for their numbers. Our engineers build everything around the reports, from row-level security and tenant onboarding to embed tokens, capacity sizing, and any custom frontend based on React, Angular, or Blazor .NET.
Each customer sees only their own data, and nobody needs a separate Power BI license to view it. For one U.S. retailer alone, our team has onboarded 50+ external partners to secure embedded analytics.
Discuss Your Project
100+
engineers, consultants and specialists
75+
projects delivered since 2018
89%
of staff hold industry certifications
4+
years, the average client engagement
93%
client retention rate
When Your Customers Need Embedded Analytics
Power BI Embedded is Microsoft’s capacity-based service for placing Power BI reports and dashboards inside your own web application. In the embed-for-your-customers model, your app signs in with a service principal and issues embed tokens, so end users open analytics without Power BI licenses.
Customers who wait for monthly Excel exports start asking for live dashboards, while every manual report adds hours to your team’s week. Power BI Embedded and reporting portals close that gap by giving each client live, secure access to their own figures.
Clients Ask for Reports You Build by Hand
Account managers export data to Excel or PDF every week, and each new client adds more of that routine. Self-service dashboards inside your product let customers filter and drill down whenever they need an answer.
Shared Power BI Links Expose Too Much
Publish to web makes a report visible to anyone on the internet without sign-in, and per-user Pro licenses get expensive with external viewers. App-owns-data embedding with row-level security keeps every tenant inside its own data, even when hundreds share one report.
Your SaaS Product Lacks In-App Analytics
Buyers compare vendors on the insights their software delivers, and a product without dashboards loses those comparisons. Embedding Power BI adds interactive reporting to your product without building and maintaining a charting engine from scratch.
Partners and Suppliers Need Controlled Access
Distributors and suppliers each need their own slice of sales or inventory data, and nobody else’s. Reporting portals with role-based permissions and expiring access replace email attachments and long spreadsheet threads.
Licensing Changes Force a Capacity Decision
Microsoft no longer offers new Power BI Premium P SKUs and retires existing ones as each agreement term ends, moving capacity to Fabric F SKUs. That deadline is a practical moment to review capacity size and the embedding architecture together.
Power BI Embedded and Reporting Portals We Deliver
A reporting feature built in a hurry often becomes a support burden, with expiring tokens breaking dashboards and capacity bills rising with each tenant. Reenbit covers the whole path, from the first architecture decision and data model to the portal your customers log into each morning.
Power BI Embedded Consulting and Architecture
Before any code is written, our architects choose the embedding model and tenant isolation approach, then size capacity against your budget. A one- to two-week Assessment Sprint produces a target architecture and a costed delivery plan. The embedded layer also connects with our business intelligence services and the data models your teams already share.
Embedding Into SaaS Products and Web Apps
Customer-facing dashboards and individual visuals appear inside your application through the Power BI JavaScript SDK, REST APIs, and a secure embed-token service on .NET. Our developers connect filters, bookmarks, and theming to your Angular or React interface, or rely on Microsoft Blazor development for .NET-based products.
Customer Reporting Portal Development
When clients need a dedicated place for their numbers, Reenbit builds the portal itself, with sign-in, tenant administration, user roles, and expiring access. For a Swiss supply chain software company, our team delivered a multi-tenant platform for Power BI reports, and the client expanded its customer base fivefold.
Multi-Tenant Isolation and Row-Level Security
Every request carries an effective identity, so row-level security filters data for each customer and partner. Depending on scale, engineers isolate tenants with one shared model, a workspace per client, or service principal profiles. For Dataloop, a South African mining analytics start-up, Reenbit set up a secure environment for each of its 30+ clients.
Semantic Models and Data Pipelines
Fast embedded reports depend on clean star-schema models and tuned DAX, backed by data engineering services that load your ERP and product data. For a U.S. retailer, Reenbit merged dozens of spreadsheets and standalone reports into a Microsoft Fabric warehouse, cutting manual reporting time by 70%.
Paginated Reports and Scheduled Delivery
Some customers still expect a monthly PDF statement or an Excel export for their finance team. Paginated reports and scheduled exports cover those needs inside the same portal your clients already use. Automated KPI alerts also reach stakeholders by email or Microsoft Teams when a metric moves outside its expected range.
AI-Assisted Analytics for Embedded Reports
Power BI Q&A, including embedded Q&A visuals, retires in December 2026, and many portals rely on it for plain-English questions. Our team replaces it with Azure OpenAI assistants grounded in your semantic model and respecting row-level security.
Capacity Sizing and SKU Migration
Load tests and the Fabric Capacity Metrics app show how many users and refreshes your capacity can handle before throttling starts. Reenbit right-sizes A or F SKUs, pauses capacity during idle hours, and moves Premium P SKU workloads to Fabric before the agreement term ends.
Who We Build Power BI Embedded Portals For
Embedded analytics projects look different depending on who opens the reports and how they sign in. Reenbit most often works with three groups of buyers, each with its own security and licensing needs.
ISV and SaaS Product Teams
Companies With Partner and Distributor Networks
Internal Teams Moving Off Premium P SKUs
Software vendors add customer-facing dashboards to their product so customers stop asking for exports, and viewers need no Power BI licenses. Reenbit has built multi-tenant analytics for supply chain and mining software vendors, including tenant onboarding and row-level security.
Retailers and wholesalers share daily sales and stock data with distributors and suppliers across many regions. A white-label reporting portal gives each partner its own secure view with expiring access, the setup Reenbit delivered for the external partners of a U.S. retailer.
Organizations that embed reports in intranets and internal apps must move Premium P SKU capacity to Fabric F SKUs when their agreement term ends. Our architects plan that switch and right-size the new capacity, so embedded reports keep working through the change.
Software vendors add customer-facing dashboards to their product so customers stop asking for exports, and viewers need no Power BI licenses. Reenbit has built multi-tenant analytics for supply chain and mining software vendors, including tenant onboarding and row-level security.
Retailers and wholesalers share daily sales and stock data with distributors and suppliers across many regions. A white-label reporting portal gives each partner its own secure view with expiring access, the setup Reenbit delivered for the external partners of a U.S. retailer.
Organizations that embed reports in intranets and internal apps must move Premium P SKU capacity to Fabric F SKUs when their agreement term ends. Our architects plan that switch and right-size the new capacity, so embedded reports keep working through the change.
How Reenbit Chooses the Right Power BI Embedded Architecture
The wrong embedding model is costly to undo, since user-owns-data can require a Pro license per external viewer and Publish to web exposes reports publicly. Reenbit’s architects settle this choice during the Assessment Sprint, drawing on portals built for software vendors and retailers.
| Model | Who views reports | Viewer license | Row-level security | Best fit |
|---|---|---|---|---|
| Embed for your customers (app owns data) | External customers and partners | No Power BI license needed | Yes, filtered per tenant and per user | SaaS products and customer portals |
| Embed for your organization (user owns data) | Employees signed in with Entra ID | Pro or PPU (free viewers on F64 and above) | Yes, per signed-in user | Intranets and internal business apps |
| Secure embed | Licensed users in your organization | Power BI license per viewer | Yes, per signed-in user | SharePoint and internal portals, no code |
Tenant isolation follows the model choice, ranging from one shared semantic model with row-level security to a workspace per client with service principal profiles. We have applied each of these patterns on projects ranging from a handful of tenants to dozens.
| Client | Requirement | Architecture Reenbit delivered | Result |
|---|---|---|---|
| Swiss supply chain software company | Deliver Power BI reports to its customers securely | Multi-tenant platform with time-limited, admin-controlled access | Shipped within a one-month deadline |
| Dataloop, mining analytics start-up | Separate, secure analytics for every mining client | Power BI Embedded, secure environment per client | 30+ mining and energy clients onboarded |
| Nationwide U.S. retailer | Business users and external partners in one app | Power BI in a Blazor app with RLS | 50+ external partners with secure access |
How We Deliver Power BI Embedded and Reporting Portals
Embedded analytics projects usually stall on unclear tenant rules and slow reports under real traffic. Reenbit’s delivery process settles both questions before your clients open their first dashboard.
Book an Assessment SprintSecurity, GDPR and Data Residency for Embedded Analytics
For clients in Switzerland, Belgium and across Europe, the first question about embedded analytics is where customer data lives and who sees it. Reenbit answers both during the Assessment Sprint, before the first report reaches a customer.
GDPR-Aligned Data Handling
Semantic models carry only the personal data a report needs, and row-level security limits every viewer to their own records. Reenbit’s engineers work inside your Azure tenant under a data processing agreement, so client data never moves to our environment.
Data Residency in EU and Swiss Regions
Power BI Embedded capacity runs in the Azure region you choose, such as Switzerland North or West Europe. With Multi-Geo, report data and compute stay there, and our architects document which tenant metadata remains in the home region for your data protection officer.
Audit Logs and Access Reviews
Microsoft Purview audit logs record who viewed or exported each report, and the portal keeps its own log of tenant and user changes. Reenbit connects both to your monitoring tools and sets up regular access reviews for partner accounts.
ISO 27001:2022 Certified Delivery
Reenbit follows ISO 27001:2022 certified processes for access control and incident handling on every project. Service principals replace shared master accounts, credentials sit in Azure Key Vault, and engineers get least-privilege access that ends with the engagement.
Why Reenbit for Power BI Embedded and Reporting Portals
Most embedded analytics problems surface after launch, when a slow report or another tenant’s data reaches a customer before your team notices. Reenbit’s Power BI Embedded consulting team builds safeguards against both risks from the very first sprint.
Microsoft-Focused Engineering
Reenbit works across the Microsoft stack, with .NET, Azure, Fabric, and Power BI specialists in one team, and around 89% of our staff hold technology certifications.
Portal and Analytics Under One Roof
Our engineers build the application around your reports as well as the reports, covering sign-in, tenant administration, and the front end your customers use.
Security in Every Tenant
Every project follows ISO 27001:2022-certified processes for how our team stores and shares client data. Row-level security rules get tested against real roles before release, with access managed through Microsoft Entra ID.
Proven Results Across 75+ Projects
With 75+ delivered projects and 33+ success stories, Reenbit has helped clients cut running costs and release features faster. Many of those projects replaced manual spreadsheet reporting with dashboards teams open on their own.
Fast Team Start
A Reenbit developer can join your project in about five days, while a dedicated team usually starts within 3 weeks. Your roadmap keeps moving while internal hiring catches up.
Clear Capacity and Licensing Advice
Our architects size capacity against real usage and schedule pauses for idle hours. They also flag licensing risks early, so Power BI costs stay predictable as your tenant count grows.
Engagement Models for Power BI Embedded Projects
Embedded analytics budgets often depend on proof that the model works for real customers. Reenbit offers three ways to start, from a short architecture study to a long-term delivery team.
Assessment Sprint
This one- to two-week engagement suits teams that need architecture clarity before they commit budget. Reenbit’s architects deliver the embedding model, tenant isolation design, capacity estimate, and a costed delivery plan.
MVP Portal for Pilot Tenants
Our team builds a working portal for a few pilot customers, using real data, row-level security, and your branding. Stakeholders then judge results before committing to a full rollout.
Dedicated Delivery Team
A cross-functional team of .NET developers, Data/BI engineers, and QA owns the roadmap and usually starts within three weeks. You can also hire Microsoft Azure developers individually, with the first joining in about five days.
What Clients Value About Reenbit
Michael Fröhlich
Reenbit’s work has streamlined processes, resulting in 50%–70% savings in time. Their use of agile methodologies has ensured a communicative and collaborative process. Their high level of expertise, proactivity, and availability is impressive.
Ettore Murolo
They were highly pleased with the outcomes. Reenbit held weekly video calls for the project’s progress and used Slack and GitLab for seamless collaboration on documents and codes. Also, their respect for deadlines and budgets was exceptional.
Sascha Korts
Reenbit delivers quality work that pleases both internal stakeholders and end customers. Beyond that, they facilitate strong DevOps, agile, and testing processes. Timely and readily available, the team provides helpful suggestions and actionable solutions. Their enthusiasm sets them apart.
Success Stories
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Talk to us!FAQ
How much do Power BI Embedded and reporting portals cost?
The cost of Power BI Embedded and reporting portals has two parts: Microsoft capacity, billed by Azure or Fabric, and the engineering work to build the portal around it. Engineering cost depends mostly on:
- The number of tenants and user roles to secure
- Data sources, volumes, and refresh frequency
- How much portal UX you need, from a simple report page to a white-label reporting portal with tenant administration
- Extras such as paginated PDF statements, exports, or AI assistants
Capacity cost scales with usage and can drop when A SKUs pause outside business hours. Reenbit gives a fixed estimate after the Assessment Sprint, once these drivers are measured on your real data.
How long does it take to build a Power BI Embedded reporting portal?
A Power BI Embedded reporting portal usually takes a few weeks for a first release and several months for a full multi-tenant product. For a Swiss supply chain software company, Reenbit delivered a secure multi-tenant Power BI platform against a one-month deadline. Timelines depend on:
- Whether clean semantic models already exist
- How many tenants and roles need row-level security
- The depth of the portal itself, such as sign-in, admin panels, and branding
- Integrations with your existing product and identity provider
A one- to two-week Assessment Sprint comes first and turns these factors into a dated delivery plan. Ranges for MVP and full rollout are confirmed with the team for each project.
Do our customers need Power BI licenses to view embedded reports?
No, customers do not need Power BI licenses to view embedded reports when the portal uses the embed-for-your-customers model, also called app owns data. Your application signs in to Power BI with a service principal and issues embed tokens, so viewers never see a Power BI login. Licenses still apply in a few places:
- Report authors who publish content need Power BI Pro or Premium Per User
- Internal users in an embed-for-your-organization setup need Pro or PPU below F64 capacity
- Capacity itself is billed as an Azure A SKU or Fabric F SKU
Which capacity does Power BI Embedded need: an Azure A SKU or a Fabric F SKU?
Power BI Embedded runs on either an Azure A SKU or a Microsoft Fabric F SKU, and both support embedding for your customers. The choice depends on how you use the capacity:
- A SKUs bill hourly and can be paused, which suits portals with predictable quiet periods
- F SKUs start smaller at F2, add Fabric workloads, and suit teams already on Microsoft Fabric
- Secure URL embedding works on F SKUs but not on A SKUs
- Free internal viewers need F64 or higher
Power BI Premium P SKUs are being retired as each agreement term ends, with workloads moving to F SKUs. Reenbit sizes the SKU against load tests on your own reports.
Can Power BI Embedded scale to hundreds of customer tenants?
Yes, Power BI Embedded can serve hundreds or even thousands of customer tenants when the architecture is planned for it. Microsoft’s service principal profiles let one application manage up to 100,000 profiles, each with up to 1,000 workspaces. Reenbit chooses the pattern by scale:
- One shared semantic model with row-level security for smaller tenant counts
- A workspace and model per tenant for larger customers or strict isolation
- Dynamic binding so one report serves many tenant models
Tenant onboarding is then scripted through the Power BI REST APIs. For Dataloop, a mining analytics start-up, our team set up a secure environment for each of its 30+ client companies.
Can one tenant ever see another tenant's data?
No, one tenant cannot see another tenant’s data when row-level security and token generation are built correctly. Every embed token carries an effective identity, and Power BI refuses to generate a token for a row-level security model without one. Reenbit adds further safeguards:
- The tenant ID comes from your own sign-in, never from a value the browser can change
- Larger customers get a separate workspace and semantic model
- Automated tests sign in as each role and check which rows come back
- Audit logs record every report view and export
Can you take over or fix an existing Power BI Embedded implementation?
Yes, Reenbit can take over an existing Power BI Embedded implementation, whether it was built in-house or by another vendor. Typical problems we fix include:
- Slow reports and capacity throttling at peak hours
- Row-level security gaps that expose another tenant’s data
- Expiring embed tokens that break dashboards
- Manual workspace setup for every new customer
- Unexpected licensing costs from the wrong embedding model
Our engineers start with a short audit of the code, semantic models, security rules, and capacity metrics. You get a prioritized list of fixes, and the team can then stabilize the portal and continue development without a full rebuild.
Can you host the portal in our Azure subscription and region?
Yes, Reenbit can host the portal and its analytics capacity in your own Azure subscription and in the region you choose. The web application runs on Azure services under your account, and the Power BI Embedded A SKU or Fabric F SKU capacity is created in the same subscription. This setup gives you:
- Data and compute in a region such as Switzerland North or West Europe
- Billing, access and security policies under your control
- Full ownership of the code, pipelines and infrastructure templates
- No dependency on Reenbit’s environment after handover
Can embedded reports work inside a mobile app?
Yes, embedded reports work on phones and tablets when the portal is a responsive web application. Report authors create a portrait mobile layout, and the Power BI JavaScript SDK loads it on small screens. Native mobile apps need a different plan, because Microsoft does not support embedding Power BI content inside app WebViews. In that case, Reenbit usually offers:
- A mobile-friendly web portal opened from the app in the device browser
- Native screens for a few key KPIs, fed from the same semantic model through an API
- Push notifications or email alerts when a metric crosses a threshold
What is the difference between Power BI Embedded and embedding in Fabric?
Power BI Embedded and embedding in Fabric use the same APIs, embed tokens, and row-level security; the difference is the capacity behind them. Power BI Embedded runs on an Azure A SKU, while Fabric embedded analytics runs on a Microsoft Fabric F SKU, so a portal can switch between them without a front-end rewrite. Fabric adds:
- OneLake storage shared by reports, pipelines, and data science workloads
- Direct Lake semantic models that read Delta tables without scheduled imports
- One capacity for data engineering and analytics
- Copilot features that need paid Fabric capacity